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PLEASE READ THE
FOLLOWING IMPORANT INFORMATION!!!
Artists, after we receive your registration we will review your portfolio and if you are approved to work the event, you will receive an email with health department forms and instructions on where to send those and when they should be recieved. We will also email you pertinent hotel information and load in instructions.
**Please note that Immersed In Ink is financially responsible for all hotel rooms reserved in our group block. Any rooms not sold are still billed to Immersed In Ink in the form of attrition. We ask for your support in booking only at the sponsor hotel to ensure we fill the room blocks and can continue to offer discounts to our attendees or vendors. We ask that you reserve hotel rooms realistically and cancel any un-needed rooms with as much notice as possible. Also, please book your room in a timely fashion -- the hotel will not charge your credit card until you check in.**
BOOTH PRICES:
5X10 - (shared booth) - $300 (1 ARTIST ONLY)
10x10 - $525 - (2 ARTISTS)
10x20 - $950 (UP TO 4 ARTISTS)
10x30 - $1,350 (UP TO 6 ARTISTS)
CALL FOR PRICING FOR SPECIAL SIZE
Each 5x10 booth comes with: Pipe and drape, 1 tables, 2 chairs, wastebasket, ID Sign, Biohazard Bag, Sharps container and 1 artist lanyards/wristbands. Please note that any additional artist badges can be purchased upon check in. PLEASE NOTE: THIS IS A 10X10 BOOTH THAT IS SPLIT IN HALF - WE CANNOT MAKE ANY GUARANTEES WHO YOU WILL BE NEXT TO IN THE BOOTH.
Each 10x10 booth comes with: Pipe and drape, 2 tables, 4 chairs, wastebasket, ID Sign, Biohazard Bag, Sharps container and 2 artist lanyards/wristbands. Please note that any additional artist badges can be purchased upon check in.
**** ANY ARTIST WITHOUT WRISTBAND WILL BE ASKED TO PAY ADMISSION. PLEASE KEEP YOUR WRISTBAND ON AT ALL TIMES. NO SHARING ALLOWED. ****
Show Hours:
Friday - 2pm-10pm (health department inspection begins at 12pm)
Saturday - 11:30am-11pm
Sunday 12pm-8pm
UNOCCUPIED BOOTH SPACE AND
REFUNDS:
If Exhibitor fails to occupy rented
space the first day of the show by 11:30 am or fails to comply in any other
respect with the terms of this agreement, Immersed In Ink shall have the right
to use such space. No refunds will be made if space or portion of space is not
used.
POSTPONEMENT OR CANCELLATION:
Immersed In Ink shall not be
liable for any damages or expenses incurred by Exhibitors in the event rented
space cannot be occupied, the festival is delayed, interrupted, or not held as
scheduled for any reason beyond the reasonable control of Immersed In Ink. Immersed
In Ink may retain so much of the amount paid by Exhibitors as is deemed
necessary to defray expenses already incurred by Immersed In Ink. The balance,
if any, will be equitably refunded to the exhibitor.
EXCLUSIONS FROM IMMERSED IN
INK:
Immersed In Ink retains the sole
right to determine if Exhibitor meets the criteria for inclusion in the event. Immersed
In Ink shall have the right to exclude Artists or Products and Services which
it, in its sole discretion, considers unsuitable or not in keeping with the
character of our event. Immersed In Ink reserves the right to restrict the
operation of or evict completely any Artist who is determined by Immersed In
Ink to be objectionable. Exhibits using sound systems must be arranged so as
not to disturb adjacent exhibitors and their patrons nor cause the aisles to be
blocked. Distribution of circulars, flyers, advertisements, coupons, etc. must
be done within the confines of the Exhibitor’s rented space.
DEADLINE:
Complete payment shall be received no later than 2 weeks prior to the event. Failure to make payment constitutes breech of
contract and shall result in termination of the agreement.
REQUIREMENTS:
- During show hours, all
exhibit spaces must be staffed. Exhibitors may not move out until Immersed In
Ink closes at 8:00 pm. ALL BOOTH ITEMS MUST BE REMOVED FROM THE VENUE BY
11PM ON SUNDAY.
- It is the responsibility of
Exhibitors to abide by State Health requirements and to obtain all city,
county, state or federal licenses, inspections, or permits required by law that
are necessary for the operation of their exhibits. Failure to do so can result in loss of all booth payments.
CANCELLATION AND REFUND:
If an exhibitor notifies Immersed
In Ink in writing of cancellation of agreement after he has been assigned
space, and such notification is received 3 weeks before the event, Immersed In
Ink shall retain half of the booth fee and return the remaining half. Within 3
weeks of the event start date, the Exhibitor forfeits any refund
whatsoever. Monies retained by Immersed In Ink in the event of cancellation are
liquidated damages by Exhibitor.
Cancellation letter can be sent to:
Immersed In Ink
Attn: Event Cancellation
PO Box 18591
Austin, TX 78760
SPACE SHARING AND DISPLAY
POLICIES:
Exhibitors
may assign or share their allotted spaces with other Exhibitors with the consent
of Immersed In Ink. ALL ARTISTS/VENDORS MUST BE APPROVED.
VENDOR BADGES:
Vendors
may come and go as they please but they are required at all times to wear the
Vendor Lanyard AND Wristband provided to them upon registration. NO
SHARING ALLOWED. Any Artist or vendor
not wearing wristband may be required to pay the entrance fee for each day they do
not have their wristband.
Contact Information:
Immersed In Ink
PO BOX 18591
Austin, TX 78760
512-363-6788
admin@immersedinink.com
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